How can facilities management software help reduce costs?
Facilities management and the ongoing maintenance of buildings and assets often present financial challenges for facilities managers across all organisations. From regular upkeep to unforeseen repairs, faulty equipment, and ensuring general safety, the demands can be overwhelming, especially for organisations operating across multiple sites.
Optimising your facilities management process is a paramount strategy for significantly curbing costs within your organisation. With the integration of a robust facilities management software solution, businesses can unlock a multitude of benefits, enhancing productivity, streamlining maintenance processes, reducing manual tasks, and ultimately leading to substantial cost reductions.
Discover below 5 ways facilities management software could reduce building and asset maintenance costs:
1. Save Time and Resources
Time is money, and in a fast-paced environment, every minute counts. Facilities management software allows you to automates various processes, eliminating the need for repetitive manual tasks. For instance, it can automate maintenance reminders, asset tracking, and scheduling of maintenance tasks.
By reducing administrative burden, staff can focus on more strategic tasks and spend less time on paperwork. Moreover, the streamlined processes also result in quicker response times to maintenance requests and issues, minimising downtime and increasing overall productivity.
2. Optimise Asset Management
Assets, such as equipment, machinery, and property, represent a significant investment for any organisation. Effective management of these assets is essential to prolong their lifespan and avoid costly replacements.
Facilities management software provides a centralised database to track and monitor assets throughout their lifecycle. It enables proactive maintenance by sending alerts for routine inspections, testing, and servicing, ensuring that assets operate at peak efficiency. By preventing unexpected breakdowns and extending the lifespan of assets, businesses can avoid expensive emergency repairs and replacement costs.
3. Comprehensive Data Analysis
Facilities management software collects a vast amount of data related to maintenance activities, assets, energy ratings, and more. By creating meaningful reports to analyse this data to identify trends, patterns, and areas for improvement, businesses can make informed decisions to optimise their operations and implement cost-saving measures.
4. Effective Planned Preventative Maintenance
Preventative maintenance is key to avoiding costly reactive repairs. Facilities management software excels in creating and managing planned maintenance schedules. It can automate the scheduling of routine inspections and maintenance tasks, ensuring that assets are regularly checked and serviced.
By addressing potential issues before they escalate, businesses can prevent costly breakdowns and extend the life of their assets. Additionally, planned maintenance reduces the risk of workplace accidents, potential liabilities, and their associated costs.
5. Streamline Contractor Management
Many organisations rely on contractors and third-party service providers for specialised tasks. Coordinating these external resources can be challenging without the right tools. Facilities management software simplifies contractor management by streamlining contractor details, tracking work progress, and managing certifications, contracts and invoices.
Improved oversight of contractors helps in identifying the most cost-effective, reliable and efficient service providers, avoiding unnecessary expenses and ensuring timely project completion.